In this section you will learn how to set room rates and define seasons, where these rates may change. This is a very simple and quick process.
Select Configurations from the main menu screen, followed by Rooms, rates and seasons.
You will see the Room type section. If you haven't already configured your rooms and categories then be sure to do this first.
Rates and Seasons
Since you have already configured the rooms types you can now move on to the rates and seasons.
The system will allow you to set two types of rates: A Standard rate and a Seasonal rate. The seasonal rate is only necessary to configure if your business has different rates at certain time of the year, such as during festivals or a peak season.
1. Standard rates must first be added in order to configure the system correctly, this will be your default rate that will always be charged, unless changed later by a user or when the reservation falls within a pre-defined "season".
Click on the Rates tab and then click on the Standard button located next to each room type that you have already configured and named.
Simply add the rates that should be charged depending on the amount of guests.
2. Your seasonal rates can now be added. Click on the Seasons tab then click Create Seasons. Add a name for the season you are creating and specify a start and end date
After you have added your seasonal periods click back on the rates tab. Next to the standard button you previously used, you will now see a new option labelled Seasons. Select this to configure the different rates, that will be used during these periods.
Image # 4: Add seasonal rates.
Keep in mind the following when saving your room rates:
1. The system will allow you to add rates according to the number of people that can stay in the room. For example, if you have a category where the maximum capacity of guests has been set to 3 (triple rooms), then the system will allow you to add different rates depending if that room will be used by one, two or three guests.
2. There is an additional option to add a supplementary room charge on Fridays, Saturdays and Sundays. If you are using this feature the system can calculate this of two ways, either per guest, or a increment price for the room as a whole.
By default, this value will be calculated based on the number guests. For example, if you define an increased rate of $10, and the room is used by just one guest, the total nightly increased on these nights will be $ 10. However if there are two guests checked-in, the increase will be $ 20 per night.
Alternatively you can use the check box to enable the option : Calculate the weekend increment price according to the room instead of the guest
The system will then only increase the rate on these specified days by whatever value you chose, regardless of the total guests staying in the room.